Privacy Policy

PRIVACY POLICY      

Holograph  (“Holograph”, “we”, “us”, or “our”) is committed to protecting and respecting your privacy.  This Privacy Policy explains how we collect, use, and protect your personal data when you use our services or interact with us.      

1. Who We Are      

Holograph provides remote executive assistant services to founders, investors, and businesses. For the purposes of data protection law, Holograph is the data controller of your personal data.      

2. Information We  Collect  

We may collect and   process the following types of personal data: Information you provide      Name, email address, phone number, company details, billing and payment information,   information submitted through onboarding forms, communications with us (email, messages, calls)      information collected automatically, website usage data (e.g. IP address, browser type, pages visited), cookies and tracking technologies, client operational data.      

In the course of  providing our services, we may process data you provide to us, including:  emails and communications, calendar data, documents and files, customer or client data.     

3. How We Use Your Information      

We use your personal data to: provide and manage our services, communicate with you, onboard and support clients process payments and invoices, improve our services, comply with legal obligations.      

4. Legal Basis for Processing      

We process personal data under the following lawful bases: 

Contractual necessity – to deliver our services   

Legitimate interests – to operate and improve our business   

Legal obligations – compliance with applicable laws   

Consent – where required (e.g.  marketing communications)      

5. Sharing of Data      

We may share your data with: remote assistants working under Holograph (bound by confidentiality agreements), service providers (e.g. hosting, payment processing, software tools), professional advisors (legal, accounting) regulatory authorities where required by law.

We do not sell your personal data.      

6. International Transfers      

As part of our services, your data may be accessed by assistants located outside the UK. Where data is transferred internationally, we ensure appropriate safeguards are in place, including: contractual data protection clauses confidentiality agreements secure systems and access controls      

7. Data Security      

We implement appropriate technical and organisational measures to protect your data, including:      restricted access to systems, password-protected accounts, secure communication tools, confidentiality obligations for all assistants. However, no system  is completely secure, and we cannot guarantee absolute security.      

8. Data Retention      

We retain personal data only as long as necessary to: provide services, comply with legal obligations and resolve disputes.      

When data is no longer required, it is securely deleted or anonymised.      

9. Your Rights      

Under UK data protection law, you have the right to: access your personal data, request correction of inaccurate data, request deletion of your data, restrict or object to processing request data portability.

To exercise your rights, contact us using the details below.      

10. Cookies      

Our website may use cookies to improve user experience and analyse website traffic. You can control   cookies through your browser settings.      

11. Third-Party Services      

We may use third-party tools (such as email, CRM, and project management platforms) to deliver our services. These providers may process your data on our behalf and are required to comply with data protection standards.

12. Changes to This Policy      

We may update this Privacy Policy from time to time.      

The latest version will always be available on our website. 

13. Contact Us      

If you have any  questions about this Privacy Policy or your data, please contact:      

Holograph   Email: info@holgraphva.com            

Last Updated:   20.03.2026